But opting out of some of these cookies may affect your browsing experience. The biggest advantage of the job description is that it provides clarity to the employee about his or her job which helps the employee in knowing about the duties and responsibilities of the job. 3. For example, a job description for a cashier might detail the employee's responsibilities greeting customers, completing transactions and keeping the checkout space tidy. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. What happened to Vietnam after it gained independence from France? Disadvantages of Job Description Too Rigid. In job classification, the emphasis is on the position . You have discovered 5 articles for free in the domain "-". Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. This involves a huge summary of the key responsibilities. Please try again. It also gives you the opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act. By continuing to use the site, you agree to the use of cookies. Continue with Recommended Cookies, In a boxing match when two players are fighting there is a ring outside which the fight between the boxers is not allowed, similarly in case of a job, there is job description which similar to the ring and employees are like boxers. Communication plays a vital role in recruitment methods and parameters. Job description in few cases tends to typecast the applicant that means being an initiative or improving the methods and procedures are prohibited. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Its readily available online on any well-known job portal. The length should ideally be around three or four phrases. What is the difference? Subscribe now to receive tailor-made Tips & Advice. ( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. get support of top management. Describe any extra skills that require additional training, expertise, certification, etc. The legal risk in the employment law which are bounded by the job description mainly focuses on the document position goals and the implied performance standards. It can only highlight the macro criteria of a job but cannot fully explain the obstacles, emotional requirements etc related to the job, 3. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. It generally includes duties, purpose, responsibilities, scope, and working conditions of a job along with the job's title, and the name or designation of the person to whom the employee reports. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. Just include the job description and job specification details about how it is currently done, not how it might be done. Sometimes it deals with overall achievement in ones career. Receive this advice in your mailbox and nothing else. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. For example, education, training, experience, judgment, initiative, physical effort, physical skills, communication skills and emotional characteristics. Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. You should also consider updating your job descriptions regularly such as every year or two so that they stay relevant and don't cause confusion or disagreements in the workplace. 821 Words4 Pages. An employee may refuse to do other tasks not listed in the job description. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the job duties. Job description implies the enumeration and description of each operation in a job . The job description should detail the purpose, tasks and responsibilities of the job. disadvantages of person specification. Become outdated after a . This would help cashiers understand that they should not leave their work area to complete unrelated tasks like stocking shelves or helping another department. Good job description and job specification definitely work on many important functions: An excellent job descriptionand job specification start with a listing of the essential information about the job such as the projects in which the applier is engaged, the techniques used to finish the projects, the objective and obligations of the job, the link of the job to other tasks, and the credentials required for the job. Be specific: Its better to explain the positions requirements, including details like performing daily rounds, cleaning and lubricating machines, arranging for raw materials, etc. It helps the supervisors for counselling and monitoring performance . This means they may not accurately reflect the position the employee holds at a given time, especially for ever-changing roles in fields like information technology. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. It helps one to identify whether the applicant is qualified for the hired position or not. of specifications making purchasing even costlier. Another key disadvantage of job descriptions is that they're static documents. The advantages of job enrichment revolve around retaining high-quality employees longer at the company: Employees have higher job satisfaction, and are less likely to quit. Pro advice. Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. Equal Pay Act of 1963. 6 What are the benefits and disadvantages of using job descriptions? He started his career by writing for the "Williamson County Sun" near Austin, Texas, where he reported on hard-hitting city and business news. It should be updated periodically; otherwise, it may lead to outdated data or information. Meaning of job classification. Lastly, job descriptions can become outdated as the role and its required skills change. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. Most of us have job descriptions that provide us with no clue what a job is about. Try avoiding terms that are subject to different interpretations. Potential for Boredom. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. We also use third-party cookies that help us analyze and understand how you use this website. Just like boxers are expected to fight inside the ring, similarly, employees are expected to work within the job description. Job descriptions are a common and accepted tool for finding the right person to fill a vacant position. What's it: A person specification describes what you require or expect candidates to fulfill when applying for a job at your company.It details the qualifications you demand, including their education, skills, and knowledge. It pays a way for the employee and the employer to become aware of the task that has to be completed. It does not store any personal data. It helps one to identify the instructions, procedures and corresponding methods to achieve the goal. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. Updating job descriptions can be time-consuming since they need to be updated every time a change is made. These cookies ensure basic functionalities and security features of the website, anonymously. It is a major limitation especially when jobs change frequently. Job descriptions may or may not be the best way to do that. A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. Analytical cookies are used to understand how visitors interact with the website. Talk to any business owner and they'll most likely tell you the biggest challenge they face is keeping a qualified staff in place to properly run their business. To avoid inferences of age discrimination against younger applicants, focus on the type of experience thats essential or desirable, not on the length of that experience. Documents include a job analysis, person specification, job description, application form and CV . Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. It helps to manage employees. The job description explained by the employer and submitted by the employee should correlate with each other. The job description helps the employees to clearly identify the responsibilities of a particular job. Include the job description and person specification in your recruitment pack. At the same time, during the screening process, you can look back at the job description to analyze whether an applicant qualifies for the position and whether additional training would be necessary. Job classification is actually a process that makes comparisons at a job by using a standard scale. 4. Advantages & Disadvantages. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. Advantages & Disadvantages of Employee John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. No strings attached. To conclude, jobs descriptions will help improve your ability to manage your staff in the following ways: provides you with an essential reference tool in issues of disputes with your employees. The consent submitted will only be used for data processing originating from this website. Typically, it also includes to whom the position reports, specifications such as the qualifications needed by the person in the job, salary range for the position, etc. A person specification is a profile of the ideal candidate you need to fill the job. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. Some of the advantages of job description are mentioned below: 1. Furthermore, as the requirement for extremely skilled employees has improved in recent years, it will be even more important for organizations to express their wants, needs, and lifestyle via their sites and other job portals. A company enlists job descriptions to give candidates a clear image of the role they are applying for. What are the advantages of a job specification? Food and groceries can be ordered online. The Society for Human Resource Management notes that writing a job description can potentially help you avoid legal issues as well. Job accountability is something that is decided by the higher officials about how and which task should be assigned to the employee based on their work experience and qualification. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. What are the benefits of person specification? Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. Identify the skill-sets, any expertise, and knowledge necessary to perform the job task. Functions of a specific job, based on the position a focus on business, finance and real estate description., judgment, initiative, physical skills, communication skills and emotional characteristics emphasis is the! Try avoiding terms that are well-written and accurate help attract individuals who qualified! For finding the right person to fill a vacant position 10 days of tailor-made Tips & Advice, your! Avoiding terms that are well-written and accurate help attract individuals who are qualified and to. Around three or four phrases his/her own equipment and the employer and by. In terms of qualifications, experience, judgment, initiative, physical effort, physical skills, skills. 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